RFP 11-13

Assessment of Verification Testing Capacity in the APEC Region and Identification of Cost Effective Options for Collaboration

Introduction

CLASP is an international non-profit organization whose primary objective is to provide technical assistance and expertise to global standards and labeling (S&L) practitioners and policymakers to improve energy efficiency in appliances, lighting, and equipment worldwide. Energy efficiency S&L offer significant potential for energy demand reduction and consumer cost savings, reduce risk from energy price changes, and provide non-energy benefits including the reduction of greenhouse gas emissions and local air pollutants.

On behalf of the Asia-Pacific Economic Cooperation Expert Group on Energy Efficiency and Conservation (APEC EGEE&C), CLASP seeks to contract a qualified Consultant to assist in developing a project and report that maps out existing and planned testing resources in selected APEC economies as well as analyzing cost effective options for verification testing for 5 to 10 key consumer appliances.

It is envisioned that this project will commence in November 2013 to be completed by March 2014. Information on the scope of work, Consultants' responsibilities, reporting, and deliverables is provided below, as well as the project timeline and application instructions.

About APEC EGEE&C and CLASP

The APEC EGEE&C promotes energy conservation and the application of energy efficiency practices and technologies in the APEC region.  It does this through advancing the application of demonstrated energy efficiency practices and technologies; contributing to international efforts to reduce the adverse impacts of energy production and consumption; and improving the analytical, technical, operational, and policy capacity for energy efficiency and conservation within APEC Economies.

CLASP envisions a world in which appliances, equipment, and lighting are built for maximum energy efficiency and minimal contribution to global climate change. With the objective of accelerating the implementation of comparable, transparent, and effective S&L policies globally, CLASP's Global Research Program works toward deepening S&L best practice knowledge by producing technical studies in collaboration with S&L experts worldwide.

In support of APEC EGEE&C, CLASP – in collaboration with the Australian Department of Industry, the Energy Efficiency and Conservation Authority of New Zealand, the International Copper Association, and Underwriters Laboratories Inc. – serves as the project implementer for Catalysing Monitoring, Verification & Enforcement Best Practices Exchange and Building Compliance Capacity in the APEC Region. As the project implementer, CLASP brought its extensive experience in energy efficiency standards and labeling (S&L) for appliances and equipment to support APEC’s monitoring, verification, and enforcement (MV&E) activities.

Project Background

APEC economies vary widely in terms of their level of economic development and experience in implementing S&L programs. As identified at the Compliance Workshop in Beijing in June 2012, many APEC developing economies have limited resources and access to information required to establish a successful MV&E program.

Compliance testing is one of the most fundamental aspects of a MV&E regime. It is critical to ensuring that the expected energy savings from S&L programs are achieved. However, in many cases, compliance testing of appliances is also one of the most challenging and expensive elements of S&L programs.

Building on APEC EGEE&C’s previous compliance efforts -- specifically the “Survey of Market Compliance Mechanisms for Energy Efficiency Programs in APEC Economies” (07/2010A) -- this project seeks to:

  • Overcome common barriers on verification testing in the APEC region by identifying available testing resources in the region, and cost-effective policy options for conducting testing suitable for developing economies; and
  • Lay the foundation for building a robust and effective regional collaboration, and identify testing resources (i.e. national and private laboratories) and capacity for MV&E among APEC economies.

Scope of Work

The Contractor will be responsible for the following project activities:

1. Identification of a project scope, development of project plan and schedule:

  • Review findings from the 2012 report entitled “Survey of Market Compliance Mechanisms for Energy Efficiency Programs in APEC Economies”.
  • Develop detailed project scoping document and plan of activity including timelines and deliverables.
  • Design methodology for data collection (e.g. interviews, survey, and literature review) required under Task 2 for agreement with CLASP project manager.
  • Product prioritization: Design methodologies to identify and prioritize 5 to 10 high impact consumer appliance product categories for consideration to be included in the mapping exercise, in collaboration and with approval from CLASP.

2. Implement data collection - identification of key existing test laboratories:

  • Identify key public and private test laboratories organized by economy; accredited/non-accredited to assess their product testing capabilities for the 10 identified products that have the potential to support national and regional S&L programs.
  • Implement data collection methodology to identify key laboratories and seek data about their capabilities.  Follow up with laboratories who have not responded to data collection request by telephone/ mail/ email.
  • Data to be collected may include, but is not limited to:
    • the products and test procedures for which the laboratory is currently able and qualified to perform tests;
    • test timeline/schedules and average test volumes for specific product groups;
    • basic laboratory infrastructure and available equipment; 
    • staff capacities and training, duration of time laboratory has been testing specific products;
    • laboratory accreditation;
    • participation in mutual recognition agreement of Asia Pacific Laboratory Accreditation Cooperation (APLAC) or other accreditation body in the region;
    • test report requirements and major components in the test reports;
    • estimated cost/range of costs for testing for specific product categories; 
    • future business/capacity expansion plans (if any); and
    • other relevant parameters (as agreed upon with CLASP).
  • Conduct interviews with laboratories about their views on testing issues and opportunities for improvement. Note that some of the collected information may be considered “business confidential” and a protocol for dealing with such information may need to be developed in order to ensure cooperation by the laboratories as well as to protect their information.

3. Assessment of current and planned test facilities across the APEC region:

  • Organize, review, and analyze data collected in Task 2 and provide an overview of available current and future test resources in the APEC region.
  • Define criteria and a classification system for assessing test facilities identified in step 2 and share criteria with CLASP in advance of conducting assessment and further analysis.
  • Analysis may include but not limited to:
    • Economy-wise testing capacity
    • Product-wise testing capacity of laboratories

4. Analysis of cost-effective options for verification testing:

  • Based on the findings from Task 2 and 3, compare different operations and practices of the test facilities;
  • Compare APEC economies’ verification testing needs (i.e. current and projected product sales volumes) with available regional testing capacity and identify gaps where potential testing capacity is lacking;
  • Analyse other examples of frameworks and supporting infrastructure for the cost-effective coordination of the MV&E for example European Ecopliant; talk to key framework representatives; and report key findings.
  • Identify testing options and approaches for governments to reduce costs for verification testing;
  • Provide policy recommendations for a framework for policymakers in the APEC region to adopt in order to conduct verification testing cost-effectively and collaboratively.

Deliverables

  • A concise 5 - 10 page work plan describing the methodology for product selection and prioritization, data collection, and project timeline.
  • A concise 20-30 page report (excluding Appendices) with draft & final to be reviewed and approved by CLASP), which includes:
    • a high-level executive summary;
    • findings and policy recommendations for policymakers in APEC;
    • detailed description on methodology and data collected;
    • analysis on cost-effective options for verification testing;
    • recommendations for a framework for policymakers in the APEC region; and
    • conclusions of the project.
  • Dissemination of the Final Report and a presentation of the report findings and policy recommendations at an international workshop (to be held in conjunction with an APEC EGEE&C meeting around March/April 2014).
  • Draft the framework/ terms of reference for the collaborative network.
  • Prepare a draft agenda for a 2-day workshop involving representatives from APEC economies.

Timeline

It is envisioned that this project will commence in November 2013 to be completed by March 2014. The timeline for the development and implementation of specific deliverables will be coordinated with the selected Contractor for this project.

Selection Criteria

A committee appointed by CLASP, consisting of CLASP staff and external advisors, will evaluate project and budget proposals received from respondents. The criteria used to determine the winning proposal will include:

  • Technical expertise in MV&E, verification testing, product testing, and energy efficiency S&L policies;
  • Relevant qualifications of the project team, with knowledge of or experience with S&L policies and MV&E policy frameworks in APEC economies;
  • Quality of the proposed research, design and project management and implementation approach;
  • Expertise in project and organizational planning;
  • Understanding of the APEC EGEE&C, its objectives and activities, and issues related to energy efficiency S&L specific to APEC economies; and
  • Value for money and total cost of plan.

Proposals will be evaluated using a Quality and Cost-Based Selection (QCBS) method, with weights of 70 percent towards project proposal quality and team and organization experience, and 30 percent towards value for money and total costs. Additional information about CLASP’s selection process is available here.

All questions may be directed to Elisa Lai at elai@clasponline.org. We request all inquiries be made via e-mail and not by phone.

 

Application

Companies and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. Registration is easy, and must be completed via the CLASP website before final submittal.
Applicants are required to submit two separate proposals: a Technical Proposal and a Financial Proposal. The files should be named as per the following example:  “[Contractor Name]_[Technical/Financial] Proposal_RFP #11-13

The Technical Proposal should not exceed 25 pages in length and must include the following elements:

  • Background and introduction to the project [1 to 2 pages];
  • Detailed approach and methodology for implementation and management of the project [2 to 4 pages];
  • Detailed timeline of deliverables and milestones [1 to 2 pages];
  • A summary of qualifications relevant to this assignment [1 to 2 pages];
  • A description of the Contractor’s experience with energy efficiency or related issues [1 page];
  • Three examples of project experience that best illustrate the Contractor’s ability to carry out the project objectives and deliverables [5 to 6 pages]; and
  • A summary of qualifications for key personnel that will be engaged in the project, along with a description of each person’s role [6 to 8 pages].

 

The Financial Proposal must include the following elements:

  • Cost breakdown (in days) of the level of effort and costs for each deliverable and project milestone, associated with each team member that will be engaged in the project;
  • List of anticipated out-of-pocket expenses; and
  • Description of the Contractor’s policies, controls, and track record of accomplishing proposed results within budget.
  • All cost estimates must be in US Dollars.

 

All proposals must be submitted electronically by November 15, 2013 via the CLASP website using the “Submit Bid” button above and filling out all the requested information. Any proposal not addressing each of the previously mentioned requirements can be considered non-responsive and rejected without further review. Late proposals will be rejected without being considered. Revisions or additions to the proposal will not be accepted after the due date unless specifically invited by CLASP.

Additional Information

Applicants interested in learning more about the work of CLASP and the SEAD Initiative are encouraged to visit the following websites:

This project is jointly funded by the Australian Department of Industry, the Energy Efficiency and Conservation Authority of New Zealand, the International Copper Association, Underwriters Laboratories Inc., and CLASP.

Summary of Bids

In keeping with CLASP's commitment to a fair and transparent evaluation of all bids, following is a summary of the bids received under RFP# 11-13 “Assessment of Verification Testing Capacity in the APEC Region and Identification of Cost Effective Options for Collaboration”, as well as the basic rationale for the final selection.

This was a competitive solicitation, and technical and financial proposals were received from 4 organizations. While all bidders were considered viable candidates for successful implementation of the project, the submission from S2E4 was considered superior due primarily to the team’s extensive experiences in MV&E through assisting the APEC economies as well as other regional collaborations; the strength and comprehensiveness of approach and methodology based on the understanding of the project requirements.

Proposals were evaluated by a 5 person review committee according to pre-defined criteria regarding the proposed approach, methodology, and project execution plan, extent of international and APEC MV&E-specific expertise, and cost projections in accordance with the RFP.

Proposals were scored based on a Quality and Cost Based System (QCBS) totaling 100 points, with 70 points allocated to the technical proposal evaluation and 30 points allocated to the financial proposal evaluation.

Final scores for the four proposals are provided in the table below:

Organization

Total Score

S2E4

88

Anonymous

85

Anonymous

66

Anonymous

54

 

APEC ESIS provides and streamlines exchange of S&L information.

APEC ESIS Global S&L Database