RFP1-14

SEAD Motor Awards Competition – Laboratory for Verification Testing

Introduction

On behalf of the Super-efficient Equipment and Appliance Deployment (SEAD) Initiative, the Collaborative Labeling and Appliance Standards Program (CLASP) is seeking a Contractor to perform verification testing of manufacturer-nominated products for the SEAD Global Efficiency Medal competition for electric motors.

It is envisioned that this project will commence in early March 2014 to be completed by August 2014. Further details about the project are provided below, along with instructions for proposal submission.

About SEAD and CLASP

SEAD is a voluntary international government collaboration whose primary objective is to advance global market transformation for energy efficient products.  Improvements in appliance and equipment energy efficiency offer enormous opportunities to reduce global energy consumption and carbon emissions, while simultaneously lowering energy costs for consumers, businesses, and institutions. The SEAD Initiative is making it easier for governments and the private sector to capitalize on this opportunity by fostering the sharing of technical information and program design insights and supporting market transformation efforts such as awards, incentives, and procurement. Measures taken by participating governments since the launch of the initiative in 2010 may save up to 170 terawatt-hours of electricity per year and 1,800 petajoules of natural gas and oil by 2030[1].

CLASP is an international not-for-profit organization whose mission is to improve the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP serves as the Operating Agent for SEAD.  As the Operating Agent, CLASP uses its extensive experience in energy efficiency standards and labeling (S&L) for appliances and equipment to support SEAD activities.



[1] As of January 2014, SEAD member governments are: Australia, Brazil, Canada, the European Commission, France, Germany, India, Japan, Korea, Mexico, Russia, South Africa, Sweden, the United Arab Emirates, the United Kingdom, and the United States. China is an observer to SEAD.

Background

On June 3, 2013, SEAD launched its third Global Efficiency Medal competition, which will identify and recognize highly energy-efficient electric motors. The awards program is a winner-takes-all competition that will advance efficiency improvements in motors by:

  1. Recognizing products with the best energy efficiency performance;
  2. Guiding buyers who want to purchase top-performing models; and
  3. Demonstrating the levels of efficiency that are achievable with commercially available and emerging technologies.

Electric motor-driven systems (EMDS) account for 44%-46% of electricity end-use globally. The operating cost of medium and large size motors over the life of a motor can dwarf the initial purchase price. In North America alone, cost-effective efficiency technologies and practices can reduce the industrial motor-system electricity demand by 11%-18% and save between US$3 billion to $5 billion a year (Waide & Brunner, 2011).

The competition will recognize the 15 most energy-efficient IEC and NEMA induction motors in various size categories across 4 regions: Australia, Europe, India, and North America. For more information regarding the award categories and competition requirements, please visit www.superefficient.org/MotorAwards.

The nomination period for this competition is 3 June 2013 to 31 January 2014.  Winners are expected to be announced in September 2014 and honored at a global awards ceremony in early 2015.

Objective

The primary objective of this project is to perform verification testing of manufacturer-nominated products.

Scope of Work

The Contractor will be responsible for performing verification testing of electric motors nominated by manufacturers for the SEAD Global Efficiency Medal competition. Testing must be completed according to the SEAD Global Efficiency Medal Electric Motor Awards Competition Official Rules. To view the rules, please click here.

The Contractor will conduct testing in accordance with the test methods identified in Table 1.

Table 1: 
Table 1 - Test Methods 

Timeline

It is envisioned that this project will commence in early March 2014 to be completed by August 2014.  The timeline for the development and implementation of specific deliverables will be coordinated with the selected Contractor for this project.

Selection Criteria

CLASP seeks assistance from qualified Contractors that are accredited to test electric motors according to the test methods identified above in Table 1. At CLASP’s discretion, one or two Contractors may be selected to perform all of the testing for this project. Contractors are encouraged to submit a bid if accredited to test either IEC or NEMA motors.

The motors to be tested are identified below in Table 2.

Table 2:
Table 2 - Award Categories

A committee appointed by CLASP, consisting of CLASP staff and external advisors, will evaluate technical and financial proposals received from respondents. The criteria used to determine the winning proposal will include:

  • Documented accreditation of test laboratory facilities;
  • Qualifications and experience of key personnel;
  • Flexibility for changes or extra testing if urgent needs arise;
  • Laboratory capacity for simultaneous testing; and
  • Cost of conducting each motor test.

Proposals will be evaluated using a Quality and Cost-Based Selection (QCBS) method, with weights of 50 percent towards project proposal quality, and 50 percent towards proposed costs. Additional information about CLASP’s selection process is available here.

All questions may be directed to Debbie Karpay Weyl at dkarpay@clasponline.org or (202) 662-7431. Proposals submitted directly to anyone at CLASP will not be considered.

Application

Companies and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. Registration is easy, and must be completed via the CLASP website before final submittal.

Applicants are required to submit two separate proposals: a Technical Proposal and a Financial Proposal. The files should be named as per the following example:  “[Contractor Name]_TechnicalProposal_RFP1-14” and “[Contractor Name]_FinancialProposal_RFP1-14

The Technical Proposal should not exceed 25 pages in length and must include the following elements:

  • Background and introduction to the project;
  • Accreditation of test laboratory facilities;
  • A summary of types and quantities of motors tested in those facilities;
  • Number of motors the laboratory is capable of testing simultaneously;
  • Flexibility for changes or extra testing if urgent needs arise; and
  • A summary of qualifications for key personnel that will be engaged in the project, along with a description of each person’s role.

The Financial Proposal must include the following elements:

  • Testing cost per electric motor; 
  • Description of the Contractor’s policies, controls, and track record of accomplishing proposed results within budget; and
  • All cost estimates must be in US Dollars.

If necessary for the selection process, CLASP may request additional information from any applicant.

All proposals must be submitted electronically by February 7, 2014 via the CLASP website using the “Submit Bid” button above and filling out all the requested information. Any proposal not addressing each of the previously mentioned requirements can be considered non-responsive and rejected without further review. Late proposals will be rejected without being considered. Revisions or additions to the proposal will not be accepted after the due date unless specifically invited by CLASP.

Additional Information

Applicants interested in learning more about the work of CLASP and the SEAD Initiative are encouraged to visit the following websites:


Funding for this project is provided by the U.S. Department of Energy.

Summary of Bids and Decisions

In keeping with CLASP's commitment to a fair and transparent evaluation of all bids, following is a summary of the bids received under RFP# 1-14, “SEAD Motor Awards Competition – Laboratory for Verification Testing,” as well as the basic rationale for the final selection.

This was a competitive solicitation, and technical and financial proposals were received from two organizations. While both bidders submitted strong technical proposals and were considered viable candidates for successful implementation of the project, the submission from Advanced Energy was considered superior due primarily to their ability to test multiple motors simultaneously and the overall cost of the proposal.

Proposals were evaluated according to pre-defined criteria regarding the proposed approach, project execution plan, and cost projections in accordance with the RFP.

Proposals were scored based on a Quality and Cost Based System (QCBS) totaling 100 points, with 50 points allocated to the technical proposal evaluation and 50 points allocated to the financial proposal evaluation.

Final scores for the two proposals are provided in the table below:

Organization

Total Score

Advanced Energy

94.5

CalTest

78.5