RFP 9-14

General Service Lighting (GSL) Mapping and Benchmarking Project

Introduction

CLASP is an international non-profit organization whose mission is to improve the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP develops and shares transformative policy and market solutions in collaboration with global experts and local stakeholders.

Since 1999, CLASP has worked in over 50 countries on 6 continents pursuing every aspect of appliance energy efficiency, from helping structure new policies to evaluating existing programs. With the objective to accelerate the implementation of comparable, transparent, and effective standard and labeling (S&L) policies globally, CLASP’s Global Research Program has been working toward deepening S&L best practice knowledge by producing technical studies in collaboration with S&L experts worldwide.

CLASP seeks to contract a qualified Consultant or Consultants to assist in mapping and benchmarking tasks for general service lighting (GSL). Information on the scope of work, Consultants’ responsibilities, reporting and deliverables is provided below, as well as the project timeline and application instructions.


Background

CLASP benchmarking studies are designed to provide policy makers and energy efficiency program managers with tools for comparing the efficiency of products that are currently used in major world economies. In the absence of harmonized test methods, benchmarking enables comparison of test methods and efficiency policies for globally-traded high-impact products across markets. The objectives of these studies are to lay the foundation for strong and comparable energy performance requirements at the global level and to pull the market towards higher levels of efficiency. 

CLASP’s approach for mapping and benchmarking studies typically includes three components, although not all components may be needed for each product:

1. Mapping:  The mapping component establishes product characteristics in selected countries by comparing the market size and trends as well as the energy performance of products offered on the market. The mapping component also includes a review of existing standards and labeling initiatives and their characteristics.

2. Benchmarking:  The benchmarking component of the project involves the comparisons of product energy performance measurements across economies with different test procedures and efficiency metrics. Such tasks may require the development of conversion functions of existing test and energy performance standards (based on desk research) needed for comparisons. 

3. Testing:  Where needed or applicable, results from product testing are used to compare and highlight differences between test procedures used by economies for measuring product performance.  Representative products are tested according to various test procedures to establish which differences in results are related to test procedure variations.  This serves to provide input for the development of conversion functions, if needed.

With respect to general service lighting, CLASP is seeking to produce a benchmarking analysis that will assist national and regional regulators, manufacturers and other stakeholders in the transition from traditional incandescent general service lamps (from this point onward simply referred to as incandescents) to appropriate alternative technologies, and increase the likelihood that the resulting products are of a quality and efficiency appropriate to local needs.

In order to maximize available resources and focus, CLASP conducted a scoping study to define the work needed for the benchmarking of general service lighting (GSL). This scoping study for general lighting service benchmarking provides an overview of product definitions, economies and regions of interest, main test procedures, data availability, and issues for consideration when such a study is undertaken. The scoping study presents specific proposals which prioritize a core of activities with the greatest likely impact on lighting products’ efficiency through influencing standards and labelling development, as well as implementation and compliance frameworks. Bidders are encouraged to consider these recommendations, but are also welcome to propose their own approach if they believe such approaches can provide a more comprehensive and cost-effective study.


Scope of Work

Of primary interest to CLASP is the benchmarking analysis of the various policies regarding GSL replacement. However, a characterization of markets is needed in order to identify areas of potential impacts. Therefore, the benchmarking and market characterization tasks will need to examine the GSL markets in the major economies and regions, taking into account both the technical aspects of GSL and the geographical aspects (where products are manufactured and where they are consumed). Given the nature and scope of the products under consideration, bidders should consider developing a modular approach to address these tasks.

  • Lamp types (and policy coverage) under review should be limited to omni-directional LED and CFL lamps with integral ballasts/drivers which serve as primary replacements for incandescent lamps in mains voltage applications. 
  • The primary comparison of performance requirements should be undertaken on lamps replacing 40W and 60W incandescent lamps (350lm-800lm range), although this smaller range should be confirmed as having the highest market presence.
  • The performance attributes of most importance to consumer acceptance and regulatory rigor that should be considered are shown in Figure 1, below.

Figure 1. Performance parameters of incandescent lamp replacement products

General Lighting Service performance parameters

  • For replacement products, the primary focus should be limited to LED and CFL lamps replacing 25W, 40W, 60W, 75W and 100W Incandescent lamps.
  • Characterization of the GSL markets should attempt to include lamps of all shapes (A-shape, fancy round, candle, globe, stick, etc.).  However, the primary analysis should focus on opaque A-shape replacement products, although this shape selection should be confirmed as having the highest market presence through the characterization process. Note: lamp cap is not considered of importance in the study. 
  • CLASP will consider including “plug-and-play” MR16 lamps in the study if a suitable proposal is submitted.

Reporting & Deliverables

The Consultant will be required to provide the following outputs over the course of the project:

  • Participation in project kick off meeting with CLASP within two weeks of contract inception;
  • Development of a detailed work plan with tasks and sub-tasks that will allow to track progress over the course of the project; the plan will identify likely task duration and the critical path, potential risks and mitigation actions;   
  • Submit task reports for each of the tasks identified, working closely with the CLASP Global research team.  All reports should be submitted first as draft reports for review and comments by CLASP team;
  • Bi-weekly summary of activities undertaken as part of this project, via email;
  • Timely and detailed responses to questions and comments from CLASP team members related to this project.


Timeline

The Project is expected to commence in Oct 2014 and to be concluded within four to six months of inception. 

Submittal

Interested parties should submit separate technical and financial proposals as electronic files. The file should be named as per the following example:  “Contractor Name: RFP9-14

The technical proposal should include:

  • Company profile, including a summary of qualifications relevant to this assignment;
  • CVs and related summaries of experience and qualifications of applicable staff who would be engaged in the project;
  • Detailed approach and methodology for the implementation and management of the assignment;
  • Detailed timeline for all project activities and deliverables for the project within the timeframe indicated above.

CLASP encourages bidders to consider a 50 page limit to their proposals.

The financial proposal should include: 

  • Detailed budget that includes a breakdown (in days) of the level of effort and costs associated with each team member that will be engaged in the project.
  • Detailed budget for each task (per economy) and estimates of additional budget requirements to increase the scope to 1, 2 or 3 more economies (potentially Japan, the EU, Brazil or Mexico).

If necessary for the selection process, CLASP may request additional information from any applicant.

Proposals should be submitted via the CLASP website using the “Submit Bid” button above and filling out all the requested information. The deadline for proposal submission is October 8, 2014. Proposals submitted directly to anyone at CLASP will not be accepted.

All questions may be addressed to My Ton at mton@clasponline.org. The last date for submission of questions related to this RFP is October 1, 2014. We request all inquiries be made by e-mail and not by phone.  

Information for Potential Applicants

Companies and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. Registering is easy, and can be done via the CLASP website before final submittal.

Additional information about CLASP’s selection process is available here.