RFP2-15

Scoping Study for Residential Fans Mapping and Benchmarking Project

Introduction

CLASP improves the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP develops and shares transformative policy and market solutions in collaboration with global experts and local stakeholders.

CLASP envisions a world in which appliances, equipment and lighting are built for maximum energy efficiency and minimal contribution to global climate change. Energy efficiency standards and labels (S&L) offer significant potential for energy demand reduction and consumer cost savings, reducing risk from energy price changes and providing non-energy benefits including reduced greenhouse gas emissions and local air pollutants. With the objective to accelerate the implementation of comparable, transparent, and effective S&L policies globally, CLASP’s Global Best Practices has been working toward deepening S&L knowledge by producing technical studies in collaboration with S&L experts worldwide.

CLASP seeks to contract qualified Consultants to assist in developing a scoping study for a residential fans evaluation. Information on the scope of work, Consultants’ responsibilities, reporting and deliverables is provided below, as well as the project timeline and application instructions.

Project Background

CLASP develops benchmarking studies to provide an international comparison of energy efficiency performance and policy measures for various appliances. The CLASP studies for room air conditioners, refrigerators, clothes washers, commercial refrigeration equipment, and linear fluorescent lamps, provide policy makers and energy efficiency program managers with tools for comparing the efficiency of various products under the different test procedures that are currently used in major world economies. The objectives of these studies are to lay the foundation for strong and comparable energy performance requirements at the global level and to pull the market towards higher levels of efficiency. CLASP is completing further studies for water heaters and lighting products.

CLASP’s approach for mapping and benchmarking studies typically includes three components, although not all components may be needed for each product:

  1. Mapping: The mapping component establishes product characteristics in selected countries by comparing the market size and trends as well as the energy performance of products offered on the market. The mapping component also includes a review of existing standards and labeling initiatives and their characteristics.
  2. Benchmarking: The benchmarking component of the project includes the development of conversion functions based on desk research of existing test and energy performance standards, which can be used to facilitate comparisons of product energy performance measurements across economies with different test procedures and efficiency metrics.
  3. Testing: The testing component compares and highlights differences between test procedures used by economies for measuring product performance under different test procedures.  Representative products are tested according to various test procedures to establish which differences in results are related to test procedure variations.  This serves to provide input for the development of conversion functions.

In order to maximize efficiency in its studies, CLASP is conducting a scoping study to define the work that will be needed for the benchmarking of residential fans – these include electric ceiling fans, pedestal/table/desk fans, portable fans, and any other types used for circulating air (also called comfort fans). The Global Research team is seeking the support of one or more Consultants to help develop this exploratory scoping study prior to the launch of the next benchmarking study.

Scope of Work

The Consultant will be responsible for selected tasks to assist in developing a scoping study for the residential fans evaluation.  The full task list for the scoping study is set out below; tasks to be conducted by the Consultant are marked with an asterisk (*):

I. Product definition

  • Identification of country needs for benchmarking research;
  • *Definition of relevant product classes or categories;
  • Selection of countries under study, *country data sources (e.g. regulations and market data) and *identification of potential data collection issues;

II. Mapping

  • *Mapping of product characteristics in selected countries, comparing the market sizes, trends and product energy performance;
  • *Mapping of existing standards and labeling initiatives and their characteristics;
  • *Identification of international and national test procedures, *initial comparison of test procedures, and *identification of potential issues in test result comparisons;
  • *Assessment of the feasibility of a full benchmarking study and its various components;
  • *Analysis of knowledge gaps and other research needs to be addressed through benchmarking.

Reporting and Deliverables

The Consultant will be required to provide the following outputs over the course of the project:

  • Participation in project kick off meeting with CLASP within two weeks of contract execution;
  • Submit task reports for each of the tasks identified, working closely with the CLASP Global research team.  All reports should be submitted first as draft reports for review and comments by CLASP team;
  • Bi-weekly summary of activities undertaken as part of this project, via email;
  • Timely and detailed responses to questions and comments from CLASP team members related to this project.

Timeline

The Project is expected to commence in May 2015 and to be concluded within six months of inception.

Information for Potential Applicants

Companies and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. Registering is easy, and can be done via the CLASP website before final submittal.

Selection Criteria

A committee appointed by CLASP will evaluate project and budget proposals received from respondents. Proposals will be evaluated using a Quality and Cost-Based Selection (QCBS) method, with weights of 80 percent towards project proposal quality and team and organization experience, and 20 percent towards proposed costs.

Additional information about CLASP’s selection process is available here.

Submittal

Applicants are required to submit two separate proposals: a Technical Proposal and a Financial Proposal. The files should be named as per the following examples:

  • [Contractor Name]_TechnicalProposal_RFP2-15
  • [Contractor Name]_FinancialProposal_RFP2-15

The Technical Proposal should include: 

  • Company profile, including a summary of qualifications relevant to this assignment;
  • CVs and related summaries of experience and qualifications of applicable staff who would be engaged in the project;
  • Detailed approach and methodology for the implementation and management of the assignment;
  • Detailed timeline for all project activities and deliverables for the project within the timeframe indicated above.

The Financial Proposal should include: 

  • Detailed budget that includes a breakdown (in days) of the level of effort and costs associated with each team member that will be engaged in the project.

If necessary for the selection process, CLASP may request additional information from any applicant.

Proposals should be submitted via the CLASP website using the “Submit Bid” button above and filling out all the requested information. The deadline for proposal submission is April 24, 2015. Proposals submitted directly to anyone at CLASP will not be accepted.

All questions may be addressed to Ana Maria Carreño at acarreno@clasponline.org. The last date for submission of questions related to this RFP is April 14, 2015. We request all inquiries be made by e-mail and not by phone.

Summary of Bids and Decisions

In keeping with CLASP's commitment to a fair and transparent evaluation of all bids, we have provided a basic summary of the bids received under this RFP as well as the rationale for the selections.

A three person review team evaluated the proposals according to pre-defined criteria regarding the proposed approach, methodology, project execution plan, organization and teams qualifications and experience, and cost projections in accordance with the RFP. Proposals were scored based on a Quality and Cost Based System (QCBS) totaling 100 points, with 80 points allocated to the technical proposal evaluation and 20 points allocated to the financial proposal evaluation.

This was a competitive solicitation, and technical and financial proposals were received from seven organizations. While all bidders submitted strong proposals and were considered viable candidates for successful implementation of the project, the submission from Atkins With Tait Consulting Limited was considered superior due primarily to the combined expertise and qualifications of the project team and the approach to the proposed methodology based on an understanding of the project requirements as stated in the RFP; their proposal was considered the most suitable for this product category by the selection committee.

Final scores for the top three proposals are provided in the table below:

Organization

Total Score

Atkins With Tait Consulting Limited

90

Anonymous

87

Anonymous

77