RFP7-15

Global LEAP Off-Grid Appliance Warehouse Sampling

Introduction

CLASP is an international non-profit organization whose mission is to improve the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP develops and shares transformative policy and market solutions in collaboration with global experts and local stakeholders.

CLASP’s Clean Energy Access program focuses on using energy efficiency to drive and accelerate the affordability, and social and environmental benefits, of access to clean energy throughout the developing world. CLASP serves as the Operating Agent for the several programs of the Global Lighting & Energy Access Partnership (Global LEAP), an initiative of the Clean Energy Ministerial (CEM) to catalyze and support commercial markets that deliver clean energy access products and services to un- and under-electrified communities throughout the developing world. Global LEAP does this by developing product quality assurance frameworks, promoting demand-side super-efficiency, and encouraging collaboration among donors and other institutions.

To ensure program integrity, forthcoming Global LEAP programs will require substantial random warehouse sampling efforts. Random warehouse sampling helps ensure that products being tested in laboratories are in fact representative of the manufacturer’s production. To assist Global LEAP off-grid appliance programs, CLASP seeks to engage an organization with deep random warehouse sampling experience and international capacity.  

Information on the background, scope of work, reporting, and timeframe for implementation of the project is provided below, along with instructions for proposal submission and evaluation.

Background

Distributed (“off-grid”) clean energy technologies – like solar portable lanterns (SPLs) and light kits, solar home systems (SHSs), and renewable mini-/micro-grids – offer cost-effective, high-quality, and reliable modern energy services to the billions of under-electrified consumers at the base of the economic pyramid (BoP). These modern energy services displace dirty, pre-modern fuels such as kerosene and diesel, driving positive global health and environmental impacts, as well as socioeconomic development.

Quality assured, highly energy efficient, and appropriately designed off-grid appliances like light emitting diode (LED) lighting, televisions (TVs), fans, and refrigerators accelerate markets for off-grid clean energy systems like SHSs and mini-grids. High quality off-grid appliances create demand for clean energy systems, while energy efficient appliances reduce energy supply costs and maximize the usefulness of every unit of energy generated. As such, these appliances are essential to the development of off-grid markets.

Despite the potential of appliances to spark off-grid markets and provide enhanced and greater energy services to BoP consumers, the market for these appliances is underdeveloped, disorganized, and difficult for off-grid market actors to access and navigate. Both off-grid energy companies and appliance manufacturers experience challenges related to price sensitivity of BoP consumers, lack of information about products and/or the market itself, and other barriers to market entry. These market failures inhibit the development of an appliance market that meets the needs of the global clean energy access challenge.

To address these and other market failures and help jumpstart a badly needed competitive global market for outstanding off-grid appliances, Global LEAP is leading several programs designed to help the development of the off-grid appliance market. Many of these programs will require random sampling of appliance manufacturers’ products. 


Scope of Work

As directed by CLASP, the firm or team contracted for this work will be responsible for the following:

  1. Visiting appliance manufacturers’ warehouses around the world (though primarily in Asia) to randomly sample one or more appliance products (product model numbers/SKUs to be provided by CLASP);
  2. Witnessing manufacturers’ packaging of samples;
  3. Sealing the packaging to ensure shipment integrity;
  4. Delivering the package to the manufacturers’ or CLASP’s preferred shipping agent;
  5. Providing CLASP evidence of the above via an inspection/sampling report, with digital photographs. 

Timeline

Several Global LEAP programs that will make use of warehouse sampling efforts are underway. CLASP anticipates using the services of the contracted firm or team quickly after contract execution.


Evaluation Criteria

A committee will evaluate proposals received from respondents. Selection of qualified firms or teams will be based upon the following criteria:

Qualifications, including:

  • Familiarity and experience with random warehouse sampling;
  • A thorough proposed methodology;
  • International capacity.

Cost proposal, including:

  • Service charge per sampling trip for a variety of cities throughout Asia and Africa.

Proposals will be evaluated using a Quality and Cost-Based Selection (QCBS) method, with weights of 80 percent towards team and organization experience and qualifications, and 20 percent towards proposed costs. Additional information about CLASP’s selection process is available here.


Submittal

Interested parties should submit a single proposal including qualifications, methodology, and pricing as an electronic file. The file should be named as per the following example:  “Contractor Name: RFP7-15

If necessary for the selection process, CLASP may request additional information from any applicant.

Proposals should be submitted via the CLASP website using the “Submit Bid” button above and filling out all the requested information. The deadline for proposal submission is July 31st 2015. Proposals submitted directly to anyone at CLASP will not be accepted.

All questions may be addressed to Matt Jordan at mjordan@clasponine.org. The last date for submission of questions related to this RFP is July 24th 2015. We request all inquiries be made by e-mail and not by phone.