RFP8-15

Global LEAP Off-Grid Appliance Data Platform Program Design

Introduction

CLASP is an international non-profit organization whose mission is to improve the environmental and energy performance of the appliances and related systems we use every day, lessening their impacts on people and the world around us. CLASP develops and shares transformative policy and market solutions in collaboration with global experts and local stakeholders.

CLASP serves as the Operating Agent for several programs of the Global Lighting & Energy Access Partnership (Global LEAP) – a Clean Energy Ministerial initiative led by the U.S. Department of Energy to catalyze and support commercial markets that deliver clean energy access products and services to un- and under-electrified communities throughout the developing world. Global LEAP does this by developing product quality assurance frameworks, promoting demand-side super-efficiency, and encouraging collaboration among donors and other institutions.

To support a forthcoming Global LEAP program that will create a new, easy to use online database of off-grid appliance laboratory test and market data, CLASP is seeking to contract one or more individuals or teams with expertise in designing data-driven online platforms and product market transformation programs. Selected contractors will advise CLASP on how best to scope and design (a) programmatic, (b) product testing, and (c) website elements so that the program operates efficiently, is optimally useful to its key stakeholders, and produces and shares data in an interactive and user-friendly way.  

Information on the background, scope of work, reporting, and timeframe for implementation of the project is provided below, along with instructions for proposal submission and evaluation.

Background

Distributed (“off-grid”) clean energy technologies – like solar portable lanterns (SPLs) and light kits, solar home systems (SHSs), and renewable mini-/micro-grids – offer cost-effective, high-quality, and reliable modern energy services to the billions of under-electrified consumers at the base of the economic pyramid (BoP). These modern energy services displace dirty, pre-modern fuels such as kerosene and diesel, driving positive global health and environmental impacts, as well as socioeconomic development.

Quality assured, highly energy efficient, and appropriately designed off-grid appliances like light emitting diode (LED) lighting, televisions (TVs), fans, and refrigerators accelerate markets for off-grid clean energy systems like SHSs and mini-grids. High quality off-grid appliances create demand for clean energy systems, while energy efficient appliances reduce energy supply investment requirements and maximize the usefulness of every unit of energy generated. As such, these appliances are essential to the development of off-grid clean energy markets.

Despite the potential of appliances to spark off-grid markets and move BoP consumers up the energy ladder, the market for these appliances is underdeveloped, disorganized, and difficult for off-grid market actors to access and navigate. Lack of information about off-grid appliances is a major obstacle to market development, and therefore clean energy access outcomes. 

To fill critical gaps in off-grid appliance market intelligence, Global LEAP is partnering with ClimateWorks Foundation and CLASP to develop an interactive off-grid appliance data platform. With an initial focus on the Indian market, this program will produce and share important performance, design, and market availability information about off-grid appliances.

The program will have three main focuses:

  • First, testing off-grid appliances at independent test laboratories using Global LEAP off-grid appliance test methods.
  • Second, aggregating and sharing the test data via an interactive, user-friendly online platform.
  • And, third, working with stakeholders like policymakers, investors, off-grid energy companies, and manufacturers to interpret and use this data to help create a larger, more competitive global off-grid appliance market.

By producing, aggregating, and sharing off-grid appliance data this effort will enable market stakeholders – like bulk purchasers and distributors, appliance manufacturers, policymakers, and investors – to evaluate and compare product performance and make faster, smarter business and policy decisions regarding off-grid appliances.

This is a new program, and a new approach to off-grid appliance market development and transformation. CLASP seeks assistance in identifying and working through program design and development challenges that may delay or inhibit its impacts.

More information about the program is available here and here. Prospective bidders are encouraged to contact CLASP with any questions. 


Scope of Work

Selected contractors will assist CLASP in scoping and designing the program and web platform to be maximally impactful by efficiently and seamlessly informing the work of key stakeholders.

The selected contractors will advise CLASP on one or more of the following issues. 

  • Technical aspects of the program’s design and implementation, such as
    • The viability of and possible revisions to the recently published Global LEAP Off-Grid Television and Fan Test Methods; 
    • The design and construction of uniform test data forms to be used by laboratories and other stakeholders submitted test data to CLASP and/or uploading it into the data platform; 
    • The design and construction of the data platform and its user interface; and
    • Other technical issues as identified by the selected contractors and CLASP. 

  • Programmatic and administrative aspects, such as 
    • Data and market intelligence needs of various stakeholder audiences; 
    • Communication, coordination, and engagement with various stakeholder audiences; 
    • Mechanisms or processes for mitigating and/or responding to stakeholder grievance; and 
    • Other issues as identified by the selected contractors and CLASP.

  • Other program aspects (to be determined by CLASP). 



Reporting and Deliverables

The selected contractors will be expected to work closely with CLASP to provide advice and expertise at request of CLASP as needed on an ad-hoc basis. Specific reporting and deliverables will be discussed and defined on a case by case basis and as determined by the needs and requirements of the program.

Timeline

The Project is expected to commence in September 2015 and to be concluded within 12 months of inception.

Information For Potential Applicants

Individuals and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. Registering is easy, and can be done via the CLASP website before final submittal.

Confidentiality Statement

All data and information received from Global LEAP designees, CLASP, appliance manufacturers, or other off-grid clean energy access industry stakeholders for the purpose of this assignment are to be treated confidentially and are only to be used in connection with the execution of this assignment. All intellectual property rights arising from the execution of this assignment are assigned to Global LEAP donors and their designees. The contents of data sets or written materials obtained and used in this assignment may not be reused or disclosed to any third parties without the expressed advance written authorization of Global LEAP designees.


Evaluation Criteria

A committee will evaluate project and budget proposals received from respondents. Selection of qualified experts will be based upon the following criteria:

  • A thorough understanding of the off-grid clean energy access market, of the Global LEAP initiative’s goals with regard to off-grid appliance market transformation;
  • Familiarity and experience with analogous market transformation programs, like Lighting Global, the Global Alliance for Clean Cookstoves’ Clean Cooking Catalog, Top Ten, and others;
  • Familiarity with 3rd party laboratory testing, including its administration, workflow, and outputs;
  • Experience with gathering, organizing and analyzing product and market data;
  • Familiarity and experience with design and implementation of data-driven web interfaces and/or databases;
  • A thorough grasp of this program’s scope, objectives and goals (current program documents will be made available upon request).

Proposals will be evaluated using a Quality and Cost-Based Selection (QCBS) method, with weights of 75 percent towards team and organization experience and qualifications, and 25 percent towards proposed costs. Additional information about CLASP’s selection process is available here



Submittal

Interested parties should submit separate technical and financial proposals as electronic files. The file should be named as per the following example:  

  • [Contractor Name]_TechnicalProposal_RFP8-15
  • [Contractor Name]_FinancialProposal_RFP8-15

The Technical Proposal must include the following elements:

  • Biography or organizational profile (up to 2 pages)
  • A summary of qualification relevant to this assignment (up to 3 pages)
  • Three examples of project experience that best illustrate the Consultant’s ability to carry out one or more of the project objectives (up to 3 pages)
  • CV(s) and related summaries of experience and qualifications of Consultant and supporting staff (up to 5 pages)

The Financial Proposal must include the following elements:

  • A table outlining hourly rate(s) of the contractor or team 

CLASP may engage multiple contractors on this project. Successful proposals will clearly define how the contractor's expertise and experience will benefit specific areas of programmatic design and implementation.

If necessary for the selection process, CLASP may request additional information from any applicant.

Proposals should be submitted via the CLASP website using the “Submit Bid” button and filling out all the requested information. The deadline for proposal submission is October 1, 2015. Proposals submitted directly to anyone at CLASP will not be accepted.

All questions may be addressed to Elisa Lai at elai@clasp.ngo. The last date for submission of questions related to this RFP is September 25, 2015. We request all inquiries be made by e-mail and not by phone.