RFP9-15

India - Lighting Mapping Study

Introduction

CLASP is an international non-profit organization whose primary objective is to provide technical expertise and assistance to global standards and labeling (S&L) practitioners and policymakers to improve energy efficiency in appliances and equipment. Energy efficiency standards and labels offer significant potential for energy demand reduction and cost savings to the consumers, reducing risk from energy price changes and providing non-energy benefits including reduced greenhouse gas emissions and local air pollutants. 

CLASP envisions a world in which appliances, equipment and lighting are built for maximum energy efficiency and minimal contribution to global climate change. CLASP provides direct technical and programmatic assistance to BEE in their S&L activities on specific products and policies. CLASP’s primary focus has been to provide technical assistance to the Bureau of Energy Efficiency (BEE), including product-specific market studies, benchmarking of minimum energy performance standards, label design and implementation, test lab capacity development, and general program support.

CLASP seeks to contract a consultant for conducting a comprehensive mapping study on the status of lighting in India to assist BEE in transition to appropriate efficient lighting technologies. Lighting load consumes about 18% of the total electricity consumption in India(1) and it also contributes significantly to peak load. The lighting industry is expected to grow tremendously, especially due to the initiatives taken by the Government for market transformation from conventional to LED lighting, which is expected to be ~60% of the overall lighting industry by 2020(2). Transformation to efficient and effective use of lighting can offer major energy and cost savings. Therefore it is imperative to carry out a study to promote market transformation towards efficient lighting technologies.

Further details about the project are provided below, along with instructions for proposal submission.

(1)http://www.sari-energy.org/pagefiles/what_we_do/activities/rceel/presentations/India-CaseStudiesonEnergyEfficientLighting.pdf

(2)http://www.elcomaindia.com/wp-content/uploads/ELCOMA-Vision-2020.pdf

Background

The Government of India enacted the Energy Conservation Act, 2001 (EC Act) in August 2001 and established BEE, a statutory body under Ministry of Power, to implement the EC Act. The EC Act identifies Standards & Labeling as one of the major program areas for improving energy efficiency in the residential, commercial, and public sectors. Products covered under the S&L program carry energy labels to help consumers make informed decisions when purchasing energy-consuming products. BEE launched the S&L program in May 2006 and currently covers 21 products under the scheme.  

The voluntary labeling program for Tubular Fluorescent lamps (TFLs) was launched in 2006 and was made mandatory in 2010. BEE launched voluntary labeling program for self-ballasted LED lamps in 2015 and also revised the labeling program for TFLs. BEE plans to bring LEDs and TFLs under a common star rating plan in 2017.

Objective

A national study to assess the market for different lighting products for transition to appropriate efficient lighting technologies and accelerated market transformation. The study will have likely impact on products’ efficiency by influencing S&L development.

The proposed study will cover all types of lamps i.e., Compact Fluorescent Lamps (CFLs), TFL, High Pressure Sodium Vapour (HPSV) Lamps and Metal Halide (MH) lamps and LED lamps.

Scope of Work

The Consultant will be responsible for executing the following tasks as part of the study.

a. Develop national Mapping:

  • Identify national market size and forecast expected growth for all types of lamps;
  • Capture sufficient product performance data (both manufacturer claimed and test data) to demonstrate the efficiency of products currently being sold on the market; 
  • Identify associated test methodologies used to define these efficiencies and other associated performance metrics;
  • Identify production vs import of lamps as well as components including the supply chain by these manufacturers;
  • Assess impact of the standards and labeling initiatives for lighting products on the market.
  • Detail available standards and testing infrastructure in the Country;
  • Identify phase out and transformation from conventional to LED light sources in India and globally.

b. Based on the data captured during the mapping activities, conduct:

  • International comparison of efficiency metrics including minimum energy performance standard (MEPS) levels/labeling requirements with inclusion/exclusion of other relevant performance parameters that influence efficiency;
  • Comparison of product performance data with the local and potentially other international labeling/MEPs performance requirements. 

Deliverable

A comprehensive report that covers the following:

  • Basic characteristics of lamp market such as market size, technology, growth rate, growth forecast, performance and efficiency level etc., in India for lighting products.
  • Key players– including manufacturers, component suppliers, and relevant stakeholders in the supply chain. Also identify their market share for each of these sub categories.
  • Highest level of efficiency of lamps sold by each leading manufacturer/supplier in both in India and globally and their price.
  • Domestic manufacturing vs import for each of these categories for every major manufacturer. Among products manufactured in India, which components are currently manufactured in-house and which ones are procured locally and/or imported?
  • Preparedness to manufacture high efficiency TFL, CFL, MH, HPSV and LED lamp with regard to availability of technology and technical competency of the manufacturers in India.
  • Policy relevant information summary: bottlenecks or barriers to implementing high-efficient lighting products in India, availability of standards and technology, testing infrastructure, product pricing, product performance data etc.

Timeline

The time period for completing the whole project is 6 months from the date of award of contract.

  • Project kick off meeting with CLASP and BEE - 1 week from date of signing the contract
  • Inception report – 3 weeks from the date of signing the contract
  • A comprehensive draft final report, based on the market mapping that clearly presents all final analyses, recommendations, and conclusions- 5 months from the date of signing the contract
  • Final report addressing comments from CLASP, BEE and other stakeholders-6 months from the date of signing the contract

The contractor will provide a monthly update on the status of the activity and next steps.

Information For Potential Applicants

Companies and organizations that wish to bid on this project must first register as a CLASP Implementing Partner. We also encourage academic and research institutions to bid on the project. Registering is easy, and can be done via the CLASP website before final submittal.

A committee appointed by CLASP will evaluate proposals received from respondents. Selection of qualified companies or organizations or academic/research institutions will be based upon the following criteria:

  • Technical Evaluation Factors
  • Cost Evaluation Factors


All bids will be evaluated and ranked using Quality and Cost Based Selection (QCBS), with 80 percent of the score accorded to the technical proposal, and 20 percent to the financial proposal. The detailed evaluation criteria can be found in Annex A.

Additional information about CLASP’s selection process is available here.

Submittal

Interested parties should submit separate technical and financial proposals as electronic files (preferably in PDF format). The file should be named as per the following example: “Contractor Name: RFP9-15

The technical proposal should include:

  • Background and introduction to the project. (Should not exceed three pages in length).
  • Detailed approach and methodology for the design, implementation, and management of the project. (Should not exceed five pages in length).
  • Detailed timeline for all project activities, tasks, milestones, and deliverables for the project within the timeframe indicated above.
  • Identification of the team that will execute the project, including an organizational chart and accompanying brief description of key team members clearly stating how they are uniquely suited to this project. CVs and related summaries of experience and qualifications of proposed project team staff should be included in an Annex. (CVs should be a maximum of two pages in length for each member).
  • Company or organization or institutions profile, including a summary of qualifications relevant to this assignment (should not exceed five pages in length).

The financial proposal (in USD) should include:

  • Detailed budget that includes all direct and indirect cost estimates for executing the project, including a breakdown (in days) of the level of effort and costs associated with each team member that will be engaged in the project.

The technical and financial proposals should be submitted as separate documents. If necessary for the selection process, CLASP may request additional information from any applicant.

Proposals should be submitted via the CLASP website using the “Submit Bid” button above and filling out all the requested information. The deadline for proposal submission is 2 weeks from the date of posting. Proposals submitted directly to anyone at CLASP will not be accepted.

All questions may be addressed to Archana Walia at awalia@clasp.ngo.The last date for submission of questions related to this RFP is one week from the date of posting. We request all inquiries be made by e-mail and not by phone.

Annex A: Evaluation Criteria

1. Technical Approach (35 points): The technical approach described in the proposals will be evaluated on:

  • The demonstrated understanding of the overall project context specifically of lighting sector (15).
  • The detailed work plan and approach clearly defining the target objectives and the strategy to achieve the objectives as outlined in the scope of work (20).

2. Management Structure and Staff Qualification (20 points): The proposed management structure and staff will be evaluated on:

  • The professional qualifications and the extent to which the requisite expertise and experience of the key personnel will directly contribute to the completion of the tasks (25).

3. Past Performance and Experience (25 points): The experience and capacities of the contractor will be evaluated based on:

  • The past performance, familiarity, and experience in understanding policies and program related to lighting and standards and labeling (10).
  • Specific experience of research or mapping similar studies (7).
  • Extent of local expertise including experience, qualifications, and track record in implementation of similar programs in India (8). 

4. Cost Evaluation Factors (20 points): While the overall Technical Evaluation is the key factor in reviewing the proposal, the cost evaluation will be an essential factor in determining the final contract award and ability to remain in the competitive range and will be evaluated for feasibility, completeness, and practicality.

Summary of Bids and Decisions

In keeping with CLASP's commitment to a fair and transparent evaluation of all bids, following is a summary of the bids received under RFP# 9-15, “Request for proposals for the Lighting mapping study” as well as the basic rationale for the final selection.

Proposals were evaluated by a three-person evaluation committee according to pre-defined criteria regarding the proposed approach, methodology, project execution plan, extent of experience in developing S&L and lighting sector, working with appliance energy efficiency data, and cost projections in accordance with the RFP. Proposals were scored based on a Quality and Cost Based System (QCBS) totaling 100 points, with 80 points allocated to the technical proposal evaluation and 20 points allocated to the financial proposal evaluation according to the criteria provided in Annex A.

This was a competitive solicitation, and technical and financial proposals were received from 3 organizations. Based on the technical and a competitive financial proposal, the review committee selected Environmental Design Solutions as the project recipient. The review committee found the proposal from Environmental Design Solutions to be more competitive, primarily due to their past and relevant experience in the area of lighting and standards and labeling program, in depth understanding of the context, sound and analytical approach and methodology, strong team and cost effectiveness.