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IFP 01-18

LEIA Invitation for Prequalification

Introduction and Background

Due to the improved efficacy and cost of super-efficient LEDs, a rapidly emerging off-grid solar market promises energy access to tens of millions of off- and weak-grid households and businesses globally.  However, relatively little attention and financial investment have been applied to the research and development of energy efficient, high quality, market appropriate end-use appliances for off- and weak-grid consumers, for both households and businesses.

The UK aid funded Low Energy Inclusive Appliances program (LEIA) aims to accelerate the availability, affordability, efficiency, and performance of a range of low energy inclusive appliances particularly suited to developing country contexts. LEIA was designed with extensive industry consultation regarding the specific challenges and opportunities of the off-grid clean energy access appliance market.

The LEIA program will be delivered through an international Efficiency for Access coalition convened by UK aid and Power Africa, involving a range of co-funders including Lighting Global, Rockefeller Foundation, Shell Foundation, Sida, EnDev, Good Energies Foundation, and more. The Efficiency for Access Coalition is coordinated by CLASP, the leading international voice and resource for appliance energy efficiency policies and market acceleration initiatives, working alongside the UK’s Energy Saving Trust, which specializes in energy efficiency product verification, data and insight, advice and research.

The Efficiency for Access coalition is now scaling up and bringing together a range of support mechanisms to accelerate energy efficiency in clean energy access efforts, driving markets for super-efficient technologies, supporting innovation, and improving sector coordination.

The Opportunity

CLASP has received funding from the UK DFID toward the cost of the LEIA project, and it intends to apply part of the proceeds toward payments under the accountable grant for consulting services.

It is envisioned that LEIA will be a five year program and CLASP wishes to assess whether there are a sufficient number of interested and qualified private sector parties to participate in a competitive procurement process for specific requests for proposals to support various aspects of program delivery.

In Year 1, it’s anticipated that the program will undertake the following activities: designing and launching awards and prize programs, aggregating demand through coordinated vendor identification and/or procurement, procuring and testing products, analyzing data, communications, market stakeholder education, consumer research, market research, impacts research, and technology roadmapping.  Programming in Years 2 through 5 will evolve based on insights from annual reviews.

CLASP intends to prequalify contractors and/or firms with expertise in the following areas:

Consulting Services

  • Market research
  • Consumer research
  • Impacts research
  • Data analysis
  • Technology research and road mapping
  • Monitoring and Evaluation
  • Website development
  • Graphic design
  • Communications & Outreach
  • Technical writing and editing
  • Product testing
  • Product field sampling and transport
  • Design and implementation of stakeholder awareness campaigns
  • Off-grid (or DC or solar) product expert
  • Event planning    

Technology Expertise

  • Television
  • Fan
  • Water pump
  • Refrigerators and cold chain
  • Brushless DC Motor
  • Internet of Things/Connectivity
  • Interoperability and Compatibility of electronic connectors and ports
  • Induction cooktops
  • Productive use technologies

Priority Geographies

Regions: East Africa, West Africa, Southern Africa, and South Asia

Countries: Democratic Republic of Congo, Ghana, Malawi, Nigeria, Sierra Leone, Zambia, Bangladesh, Myanmar, Nepal, and Pakistan.

Prequalification will be conducted through the procedures as specified below in the Procurement Process Overview.

Submittal

We encourage potential consultants to apply for prequalification, even if they do not have experience in the target geographies and technologies.

Interested parties should:

  1. Register as a CLASP Implementing Partner (click here to register).
  2. Complete the Prequalification Questionnaire using the online form (click here to complete the PQQ)

Upon successful completion of the PQQ, the primary contact designated in the questionnaire will receive a confirmation email with a PDF of your submission and a link to allow you to update your responses.

Procurement Process Overview

The procurement process for this Opportunity involves three phases, successful completion of this invitation for prequalification will qualify the consultant to participate in phase II:

  1. Phase I: Invitation for Prequalification – interested firms will apply for prequalification by registering as a CLASP Consulting Partner and submitting a completed Prequalification Questionnaire.
  2. Phase II: Request for Qualifications – Prequalified Consulting Partners will be invited to submit a Statement of Qualifications (SOQ) based on the information provided in the RFQ. CLASP will evaluate the respondents SOQ based on predetermined criteria published in the RFQ. Qualified Consulting Partners will be invited to submit a full proposal.
  3. Phase III: Request for Proposals – Qualified Consulting Partners invited to submit a full proposal must submit separate technical and financial proposals.

PHASE I: Pre-Qualification

Interested consultants and firms are invited to complete a Pre-Qualification Questionnaire (PQQ). CLASP will evaluate the PQQs received from respondents and will prequalify applicants who pass all four sections, based upon the following criteria:

Section

Assessment

Evaluation Guidance

Business Information

Pass/Fail

Pass = all information/documentation provided*

Financial Information

Pass/Fail

Pass = all information/documentation provided*

Compliance

Pass/Fail

Pass = all information/documentation provided*

Expertise

Pass/Fail

Pass = consultant has experience in and wishes to provide consulting services in at least one category of services

 

PHASE II: Request for Qualifications

In Phase II, Prequalified Consulting Partners will receive Requests for Qualification (RFQ), which sets out the information that is required by CLASP to assess the suitability of the Consulting Partner in terms of its technical knowledge and experience, capability/capacity, organizational and financial standing to undertake the work. 

During the RFQ stage, the intention is to arrive at a short list of qualified Consulting Partners that will be invited to an official Request for Proposal (RFP).

The RFQ will not seek proposed scopes of work, budgets, schedules, or deliverables. The sole purpose of this RFQ is to assess a Consulting Partner’s qualifications to undertake the work described in the RFQ notice. The RFP will include more detailed information regarding the project, including: a statement of work; the period of performance; and, expected project deliverables.

PHASE III: Request for Proposal

In Phase III, Qualified Consulting Partners will be invited to submit a full proposal, which shall be submitted in two parts: a) a technical proposal, and b) afinancial proposal.  

An independent committee appointed by CLASP will evaluate technical and financial proposals received from respondents. Proposals will be evaluated using a quality and cost-based selection (QCBS) method.  

Point of Contact

Please send questions regarding the program in writing by email to Jenny Corry at [email protected] and questions regarding the procurement process to Erick Gonzalez at [email protected]. Answers will be provided only to firms/individuals who are registered as CLASP Consulting Partners.

Additional Information

There is no guarantee that CLASP will utilize the services of any consulting firm or individual responding to this Invitation for Prequalification or any subsequent Requests for Qualifications (RFQ). A Request for Proposals (RFP) will be offered to Prequalified Short-listed Consulting Partners that CLASP believes is capable to meet the requirement. The RFP will include more detailed information regarding the project, including: a statement of work; the period of performance; and, expected project deliverables.

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